Those in attendance: President Bill Roush, Vice President Rob Shipp, Council members Rob Sweger, Bill Ritzman, Mike Sweger, Bruce Hengst & Jackie Minium. Secretary Karen Knellinger, Rodney Gish, Dave Stroup and Kevin Jacobs & Bob Reisinger from Glace Associates, Les Weibely, Tuscarora Township Supervisor.
Pledge of allegiance and meeting called to order at 7:00 pm.
Special Guest Speaker
Wendy from Cocolamus Creek Disposal was asked to speak about the options they have to offer for recycling within the borough before the county program is discontinued August 1st. A map was distributed for the current program offered is in Juniata County, and a proposed map for the Perry County program to start on April 1st. A bag is purchased for $2.75 and is picked up curbside on the designated routes on Tuesdays in Millerstown Borough. This should be put out the night before just as the trash. No sorting of items in the bag is required, a list of acceptable items is on the brochure. All bottled glass, cardboard newspapers, plastics, etc. A bin will possibly be placed at Swegers garage for the convenience of dropping off bags 24-7 and for those who do not live along the pick up route. Wendy encourages everyone to try the program, as 85% of all trash is recyclable items. This will help reduce the weekly trash. The main office of CCD will continue to accept recyclables for $5 a carload. Currently, there is no plan to purchase residential bins and pick up recyclables curbside along with the trash as in other areas. Wendy will be advertising in the local newspapers for the start of the program. She will also try to keep track of the amount of tonnage from the borough. The bags will also be offered for sale from the borough office. Supervisor Weibley will consider a dumpster in Tuscarora Township. When the trash contract is up for bid in 2012, the council will consider working the recycling program in the bid.
Public and Private Concerns
None
The minutes from the last meeting were previously emailed and reviewed. Council member Rob Sweger made the motion to approve the minutes as read. Council member Hengst seconded the motion. Approval was unanimous.
The bills/receipts/expenditures were reviewed. Council member Ritzman made a motion to approve the bills and expenditures. Council member Mike Sweger seconded the motion. Approval was unanimous.
Street Committee Report
Chair Hengst advised the signs were up on Iron Mt. Road. The salt reserves are low, approximately 26 tons have been used this far but the season should almost be over now. When it is dark, the employees have been using Greenwood Township to load then reciprocating during the day. A light needs to be installed at the shed to avoid this in the future. Council members Hengst and Mike Sweger attended the Greenwood Township Supervisors meeting and they are willing to work with the borough on Iron Mt. Road maintenance. A list of streets to be repaired is needed for the next meeting to be repaired for Spring. The liquid fuels monies is less this year as compared to last year.
Street Committee Report
Kevin also advises some streets will need to be torn up for the sewer upgrade project and those should not be included on the list until the project is completed.
Sewer Committee Report
A representative from PLGIT provided information on their financing company, PFM, to advise on the loans needed for the plant upgrade. Council member Rob Sweger will review the information. The amended Act 537 Plan is still awaiting the approval from DEP. Bob Reisinger advises there is a deadline for the grant money and they are moving ahead on the plans. The original 537 Plan and the Task Activity Report has been accepted by DEP and submittal for reimbursement can now be done. The second part, the modification, has been submitted and awaiting DEP approval. The original quote from Glace was $36,000 and the actual charge is $33,000. The invoices will need to be reviewed for the next meeting to take action on payment. The Municipal Authority will be going to JVB to open a line of credit to draw on the H20 grant monies. The Borough may also need to open a line. The Chapter 94 Report is due by the end of the month. This is the annual report to DEP on how the sewer plant performed for the year and project into the future based on trends. This report was the first indication the existing plant needed to be upgraded. The draft was given to Rodney to review and finalize this week for Bill’s signature. Sewer Chair Rob Sweger made a motion to give President Roush the authority to sign the Chapter 94 Report after review from the Sewer Committee. Vice President Shipp seconded the motion. Approval was unanimous. Bob Reisinger advised PFM would review the options from the financial institutions, evaluate the options for a fixed fee, and advise on the best offers available. A new bank is coming into Newport that also may be an option for financing.
Water Committee Report
The water quality report permit applications will need to be signed again by President Roush but Kevin will advise when since they are date sensitive. Seven meters have been replaced in 2010. Vice President Shipp asked about the ground water disinfection rule. This will need to be evaluated to meet the compliance and change the entry point for more contact time for disinfection. A cap may be need at the bottom of the hill for a sampling point. Kevin will help with the calculations and possibly a serpentine or a larger pipe will need to be installed by the deadline in September. The reservoir roof needs to be repaired due to the ice melting so quickly the spouting pulled away. A carpenter is needed to repair as soon as possible. Council member Mike Sweger will make contact with his worker and advise Rodney. A seminar at Glace is scheduled on March 11th for Rodney and Dave. The CCR report should be ready at the April meeting.
Finance Committee Report
Secretary Knellinger applied for the liquid fuel rebate from tax on fuel used for 2009, the check was received for $351.87. The PLGIT representative advised on other options for the current investments in checking accounts now. Vice President Shipp thinks the percentage seems low and he will review some information he was mailed and advise.
Solid Waste Report
Councilmember Rob Sweger wants to discuss the possibility of clean up day for this year. Council member Mike Sweger thinks a dumpster could be placed at his location and he would be willing to police the area and possibly use a voucher system along with a license. There is a need to cut down on trash from out of town. Council member Minimum thinks this should not be advertised as a public notice but only on the quarterly bill received if you have a residence within the borough. The clean up is a separate charge from the trash contract and the borough pays per ton. A possibility of a Fall Clean up day will be discussed at a later meeting. The committee will investigate and provide pricing and previous tonnage collected.
Engineer’s Report
Kevin gave Vice President Shipp a drawing for the changes on the zoning ordinance. The zoning hearing board will need to review. President Roush asked Vice President Shipp to set up the meeting and have the board review to finish the ordinance.
Solicitor’s Report
None
Mayor’s Report
Not in attendance
Old Business
Council Member Mike Sweger still has to get all the details for the next meeting and propose a final price. A generator is needed for multiple tasks including the reservoir and during repairs.
New Business
Council member Minium wants lighting on the flag at the Borough building and on the parking lot from the building possibly on a timer. Council member Minium will get some estimates to present at the next meeting. JoJo’s asked about the zoning for solar panels on the roof of his restaurant. Kevin advised an issue could be the angle of the existing roof and could protrude out which could cause some neighbor complaints. This will require a building permit and inspections. Kevin advised Vice President Shipp Perry County might have a draft ordinance able to be adopted. Choco Latte Café wants to take out the wall between the empty business next door and expand. The enforcement officer advised as long as no electrical or plumbing is updated or changed, a permit is not required.
Zoning Permits
None
Adjournment
President Roush made the motion to adjourn to Executive Session. Councilmember Minium seconded the motion. Approval was unanimous.
Vice President Rob Shipp made the motion to adjourn from Executive Session. Councilmember Mike Sweger seconded the motion. Approval was unanimous.
Councilmember Mike Sweger made the motion to adjourn. seconded the motion. Approval was unanimous.
The next meeting will be held Monday, April 5, 2010 at 7:00 PM at the borough building.
