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Millerstown Borough Council Meeting Minutes August 2, 2021 Those in attendance: President Rob Shipp, Vice President Tim Ritzman, Council members Donna Showers, Rich Fegley and Kevin Hertzler. Secretary Karen Knellinger, Plant Manager Dave Stroup, HRG Engineer Justin Medinsky. President Shipp called the meeting to order at 7:00 pm. Public and Private Concerns Mike Waddell from Diffenabaugh/Waddell engineering firm was present to discuss the Greenwood School District track resurface project. HRG had given comments and recommendations on retention basins to control storm water. They had asked for two waivers, ability to use T or Y fittings and a relief from posting a security bond. Justin suggests for the Borough Solicitor to review and give his opinion at the next meeting. Council asked several questions as to the design, pond medium and rate of drainage. Request tabled to next meeting. The minutes from the last regular meeting were previously emailed and reviewed. Vice President Ritzman made a motion to approve the minutes as presented. Councilmember Fegley seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. Councilmember Hertzler made a motion to approve the bills and expenditures. Councilmember  Showers seconded the motion. Approval was unanimous.  Street Committee Report Tate Paving should begin in mid August. The rental tamper was purchased from Heller’s for $1,200, $300 less than budgeted. A new storm box is needed from South High to Sunbury. Dave advises only digging and no paving would be involved, however, this would be an extensive project and will be reviewed as a budget item for next year. The tractor should be returned tomorrow, the pins rusted on the bucket and could not be removed. All crosswalks have been painted except on Sunbury where the bridge is being repaired. The dump truck is still waiting on parts since the supply chain due to Covid has affected the availability.  Sewer Committee  Envirep in Camp Hill is rebuilding the pump when the seals blew after the suction line was clogged. Dave suggests only preventative measure is cleaning the pump station twice a year instead of once. Dave wants to apply a rapid seal on three manholes to prevent I&I and there may be more. Councilmember Hertzler made a motion to approve the purchase of the wrap, sealant and digging for the three manholes. Councilmember Fegley seconded the motion. Approval was unanimous.  Water Committee Report Dave requests the purchase of a pipe locator for the cost of $3,710. The water and electric lines need to be pinpointed within two feet for Pa One Calls. With the school district's upcoming project it is a necessary with the digging to take place near the electrical wires of the well pump. Secretary Knellinger advised this is not planned for in the budget, however, some budgeted items were offset by the ARP funds.  Vice President Ritzman made a motion to approve the purchase pipe locator. Councilmember Hertzler seconded the motion. Approval was unanimous. Finance Committee Report The 4TB hard drive back has been purchased and Municipal Authority Chairman Reilly advises it is working well. The drive will be stored off site.     Solid Waste Committee Report Fall Clean Up is October 9th. A new contract will be advertised for 2022.  Engineers Report HRG engineer Justin Medinsky advises construction certification from DEP for the water tower repair was completed and an operating permit was issued. He is currently reviewing the backflow ordinance.  He will assist Zoning Officer Reilly with the ordinance interpretation of storage pods within the residential district.  Zoning Report Zoning Officer Reilly advises the Zoning Hearing Board convened for 211 Sunbury Street went very well. Variances were granted for the parking ordinances concerning paving and a compromise was reached for handicap spot placement.  Mayors Report Absent Solicitors Report  Several ordinances were reviewed and revised and need to go to the Solicitor for his review. A letter was received informing Council of Act 65. All agenda items beginning August 30, 2021 an agenda for the meeting must be posted 24 hours prior on our website and if the time is not on the agenda, no action can be taken with two exceptions of emergency business and issues that arise within the 24 hours after the agenda has been posted. Old Business   None New Business Stitch In time is requesting Spring Street be closed from Market to Locust for an event on 10/23/21 from 9-3. Councilmember Hertzler made a motion to approve the closure. President Shipp seconded the motion. Approval was unanimous. John Graham form the Keystone Marker Trust has requested the iron post holding the Welcome to Millerstown be donated and a replacement post at no cost be provided. He would match the iron post to a sign that he has and restore it in a different location. Council tabled the matter until MCSI could be consulted since they purchased the sign. Adjourn to Executive Session for personnel matters. Councilmember Fegley made a motion to adjourn Executive session and return to regular session. Vice President Ritzman seconded the motion. Approval was unanimous. The Borough Solicitor provided a revised Borough purchased cell phone policy for new personnel. Vice President Ritzman made a motion to approve the policy. Councilmember Hertzler seconded the motion. Approval was unanimous. Councilmember Fegley made a motion to adjourn. Vice President Ritzman seconded the motion. Approval was unanimous. The next meeting will be held Monday, September 13th at 7pm. As advertised a  delay of one week due to the Labor Day holiday.  
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Millerstown Borough Council Meeting Minutes August 2, 2021 Those in attendance: President Rob Shipp, Vice President Tim Ritzman, Council members Donna Showers, Rich Fegley and Kevin Hertzler. Secretary Karen Knellinger, Plant Manager Dave Stroup, HRG Engineer Justin Medinsky. President Shipp called the meeting to order at 7:00 pm. Public and Private Concerns Mike Waddell from Diffenabaugh/Waddell engineering firm was present to discuss the Greenwood School District track resurface project. HRG had given comments and recommendations on retention basins to control storm water. They had asked for two waivers, ability to use T or Y fittings and a relief from posting a security bond. Justin suggests for the Borough Solicitor to review and give his opinion at the next meeting. Council asked several questions as to the design, pond medium and rate of drainage. Request tabled to next meeting. The minutes from the last regular meeting were previously emailed and reviewed. Vice President Ritzman made a motion to approve the minutes as presented. Councilmember Fegley seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. Councilmember Hertzler made a motion to approve the bills and expenditures. Councilmember  Showers seconded the motion. Approval was unanimous.  Street Committee Report Tate Paving should begin in mid August. The rental tamper was purchased from Heller’s for $1,200, $300 less than budgeted. A new storm box is needed from South High to Sunbury. Dave advises only digging and no paving would be involved, however, this would be an extensive project and will be reviewed as a budget item for next year. The tractor should be returned tomorrow, the pins rusted on the bucket and could not be removed. All crosswalks have been painted except on Sunbury where the bridge is being repaired. The dump truck is still waiting on parts since the supply chain due to Covid has affected the availability.  Sewer Committee  Envirep in Camp Hill is rebuilding the pump when the seals blew after the suction line was clogged. Dave suggests only preventative measure is cleaning the pump station twice a year instead of once. Dave wants to apply a rapid seal on three manholes to prevent I&I and there may be more. Councilmember Hertzler made a motion to approve the purchase of the wrap, sealant and digging for the three manholes. Councilmember Fegley seconded the motion. Approval was unanimous.  Water Committee Report Dave requests the purchase of a pipe locator for the cost of $3,710. The water and electric lines need to be pinpointed within two feet for Pa One Calls. With the school district's upcoming project it is a necessary with the digging to take place near the electrical wires of the well pump. Secretary Knellinger advised this is not planned for in the budget, however, some budgeted items were offset by the ARP funds.  Vice President Ritzman made a motion to approve the purchase pipe locator. Councilmember Hertzler seconded the motion. Approval was unanimous. Finance Committee Report The 4TB hard drive back has been purchased and Municipal Authority Chairman Reilly advises it is working well. The drive will be stored off site.     Solid Waste Committee Report Fall Clean Up is October 9th. A new contract will be advertised for 2022.  Engineers Report HRG engineer Justin Medinsky advises construction certification from DEP for the water tower repair was completed and an operating permit was issued. He is currently reviewing the backflow ordinance.  He will assist Zoning Officer Reilly with the ordinance interpretation of storage pods within the residential district.  Zoning Report Zoning Officer Reilly advises the Zoning Hearing Board convened for 211 Sunbury Street went very well. Variances were granted for the parking ordinances concerning paving and a compromise was reached for handicap spot placement.  Mayors Report Absent Solicitors Report  Several ordinances were reviewed and revised and need to go to the Solicitor for his review. A letter was received informing Council of Act 65. All agenda items beginning August 30, 2021 an agenda for the meeting must be posted 24 hours prior on our website and if the time is not on the agenda, no action can be taken with two exceptions of emergency business and issues that arise within the 24 hours after the agenda has been posted. Old Business   None New Business Stitch In time is requesting Spring Street be closed from Market to Locust for an event on 10/23/21 from 9-3. Councilmember Hertzler made a motion to approve the closure. President Shipp seconded the motion. Approval was unanimous. John Graham form the Keystone Marker Trust has requested the iron post holding the Welcome to Millerstown be donated and a replacement post at no cost be provided. He would match the iron post to a sign that he has and restore it in a different location. Council tabled the matter until MCSI could be consulted since they purchased the sign. Adjourn to Executive Session for personnel matters. Councilmember Fegley made a motion to adjourn Executive session and return to regular session. Vice President Ritzman seconded the motion. Approval was unanimous. The Borough Solicitor provided a revised Borough purchased cell phone policy for new personnel. Vice President Ritzman made a motion to approve the policy. Councilmember Hertzler seconded the motion. Approval was unanimous. Councilmember Fegley made a motion to adjourn. Vice President Ritzman seconded the motion. Approval was unanimous. The next meeting will be held Monday, September 13th at 7pm. As advertised a  delay of one week due to the Labor Day holiday.