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Photo by : John Allison  @       Riverside Framing
Millerstown Borough Council           Meeting Minutes            December 2, 2019 Those in attendance: President Rob Shipp, Vice President Bruce Hengst, Council members Donna Showers, Tim Ritzman and Rich Fegley. Mayor Scott Arbegast, Secretary Karen Knellinger, Plant Manager Dave Stroup, Outgoing Solicitor Steven Miner, Incoming Solicitor William Dissinger. President Shipp called the meeting to order at 7:00 pm. Public and Private Concerns Newly elected Councilmember George Clegg submitted his resignation prior to his term in office to begin January 1 due to his active Army status. Per Solicitor Miner, the resignation can be submitted and accepted at anytime and a 30 day appointee period will begin. The appointee will serve until the next municipal election. The Council can appoint anyone they decide at the Reorganization Meeting in January then Secretary Knellinger needs to advise the County.  Present are two possible candidates, President Shipp asked for them to attend the January meeting. The minutes from the last regular meeting were previously emailed and reviewed. Councilmember Fegley made a motion to approve the minutes as presented. Councilmember Ritzman seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. Councilmember Fegley made a motion to approve the bills and expenditures. Councilmember Ritzman seconded the motion. Approval was unanimous.  Street Committee Report President Shipp asked Council for their opinion on the tractor purchase. Vice President Hengst and Councilmember Showers want to borrow the funds and finance with payments per month. Councilmembers Fegley, Ritzman and President Shipp want to liquidate a CD and pay for the tractor to avoid monthly payments and interest charges. Secretary Knellinger will advise JVB to convert the CD. Dave thinks the tractor will be delivered on Friday and he wants to take down some trees at the barn to make room for the salt bin. The contractor advises he should begin sometime of the week of December 16th. Secretary Knellinger advises it is too late to have the bid on Costars for the salt and cinder delivery, the deadline is August for the following winter. Dave advises the cinder spreader engine on the dump truck is in bad condition. He would like to see how much a conversion to an electric motor would cost. Every two years, the motor needs to be rebuilt along with the clutch. In the future, a conveyor belt system would be optimal as compared to the auger type we have now. Councilmember Ritzman made a motion for Dave to convert the gas motor to an electric motor if the cost is $500 or less. Vice President Hengst seconded the motion. Approval was unanimous.  Sewer Committee Report HRG engineer Mike Postick advises Derry Township would be willing to accept sludge from the plant. This can be used as a back up to Kline’s if needed.   Water Committee Report A letter was received from DEP concerning the uninterrupted water supply. A plan to purchase a spare pump for the well, at the cost of $25,000, must be submitted by 2/19/20 to remain compliant. Finance Committee Report The final budget for 2020 was advertised with a real estate tax increase. A motion was made to accept the budget by Councilmember Fegley. Councilmember Ritzman seconded the motion. Approval was unanimous.  A motion was made by Vice President Hengst to appoint the accounting firm of Hamilton & Musser as the lowest bidder for three years to do the DCED audit. Robert Morris & Co., CPA will also do the preparation work as required.  Councilmember Showers seconded the motion. Approval was unanimous.     Solid Waste Committee Report None Engineers Report Mike Postick from HRG was not in attendance but the SOC/IOC waivers will cost approximately $1,800- $2,200. The waivers will offset the cost of testing for 9 years and must be approved by DEP. A motion was made by Vice President Hengst to approve HRG to apply for the testing waivers. Councilmember Fegley seconded the motion. Approval was unanimous.   Solicitors Report Solicitor Steve Miner has resigned from the Council and Authority effective January 1, 2020, he thanked Council for all their cooperation since 2012. He will assist in the transition and provided all the previous files. Bill Dissinger from Dissinger & Dissinger of Marysville introduced himself as the new Solicitor for the Borough and Authority. He lives in Newport and can attend any or all of the meetings necessary. He requests the firm be appointed so anyone can be a representative. A motion was made by Vice President Hengst to appoint Dissinger & Dissinger. Councilmember Fegley seconded the motion. Approval was unanimous. Council had several questions on enforcing ordinances; Solicitor Dissinger will assist with these issues.   Mayors Report The Mayor thanked Vice President Hengst for his years of service since he did not seek re-election, this will be his last meeting. Old Business Cross Connection Committees next step is to have an ordinance adopted with a possible delayed time of two to three years for compliance. The school will need a longer time frame to plan in their budget as their repairs will be more costly. The emergency generator still needs to be wired. The Perry County DCED meeting will be rescheduled.   New Business The meeting schedule has been advertised for the first Monday of every month @ 7pm for the Council and quarterly at 6:30 for the Authority with the only exception of September on the second Monday. A motion was made Councilmember Showers. Councilmember Fegley seconded the motion. Approval was unanimous.  Zoning Permit None A motion was made to recess to an Executive Session for the purpose of discussing personnel matters. Upon return from the Executive Session, a motion was made by Vice President Hengst, as in previous years, to pay a Christmas bonus only to the two current employees. Councilmember Ritzman seconded the motion. Approval was unanimous. A motion was made by Vice President Hengst to pay the former employee for four remaining vacation days he had accrued. Roll call as follows: Shipp – yes, Fegley – yes, Ritzman – no, Showers – yes. Motion carried 4-1. A motion was made by Vice President Hengst to schedule and advertise a special meeting on December 17th @ 5:30. Councilmember Fegley seconded the motion. Approval was unanimous. A motion was made by Vice President Hengst to adjourn. President Shipp seconded the motion. Approval was unanimous. The next meeting will be held Monday, January 6th at 7pm.
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millerstownpa.com
Photo by : John Allison  @       Riverside Framing
Millerstown Borough Council           Meeting Minutes            December 2, 2019 Those in attendance: President Rob Shipp, Vice President Bruce Hengst, Council members Donna Showers, Tim Ritzman and Rich Fegley. Mayor Scott Arbegast, Secretary Karen Knellinger, Plant Manager Dave Stroup, Outgoing Solicitor Steven Miner, Incoming Solicitor William Dissinger. President Shipp called the meeting to order at 7:00 pm. Public and Private Concerns Newly elected Councilmember George Clegg submitted his resignation prior to his term in office to begin January 1 due to his active Army status. Per Solicitor Miner, the resignation can be submitted and accepted at anytime and a 30 day appointee period will begin. The appointee will serve until the next municipal election. The Council can appoint anyone they decide at the Reorganization Meeting in January then Secretary Knellinger needs to advise the County.  Present are two possible candidates, President Shipp asked for them to attend the January meeting. The minutes from the last regular meeting were previously emailed and reviewed. Councilmember Fegley made a motion to approve the minutes as presented. Councilmember Ritzman seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. Councilmember Fegley made a motion to approve the bills and expenditures. Councilmember Ritzman seconded the motion. Approval was unanimous.  Street Committee Report President Shipp asked Council for their opinion on the tractor purchase. Vice President Hengst and Councilmember Showers want to borrow the funds and finance with payments per month. Councilmembers Fegley, Ritzman and President Shipp want to liquidate a CD and pay for the tractor to avoid monthly payments and interest charges. Secretary Knellinger will advise JVB to convert the CD. Dave thinks the tractor will be delivered on Friday and he wants to take down some trees at the barn to make room for the salt bin. The contractor advises he should begin sometime of the week of December 16th. Secretary Knellinger advises it is too late to have the bid on Costars for the salt and cinder delivery, the deadline is August for the following winter. Dave advises the cinder spreader engine on the dump truck is in bad condition. He would like to see how much a conversion to an electric motor would cost. Every two years, the motor needs to be rebuilt along with the clutch. In the future, a conveyor belt system would be optimal as compared to the auger type we have now. Councilmember Ritzman made a motion for Dave to convert the gas motor to an electric motor if the cost is $500 or less. Vice President Hengst seconded the motion. Approval was unanimous.  Sewer Committee Report HRG engineer Mike Postick advises Derry Township would be willing to accept sludge from the plant. This can be used as a back up to Kline’s if needed.   Water Committee Report A letter was received from DEP concerning the uninterrupted water supply. A plan to purchase a spare pump for the well, at the cost of $25,000, must be submitted by 2/19/20 to remain compliant. Finance Committee Report The final budget for 2020 was advertised with a real estate tax increase. A motion was made to accept the budget by Councilmember Fegley. Councilmember Ritzman seconded the motion. Approval was unanimous.  A motion was made by Vice President Hengst to appoint the accounting firm of Hamilton & Musser as the lowest bidder for three years to do the DCED audit. Robert Morris & Co., CPA will also do the preparation work as required.  Councilmember Showers seconded the motion. Approval was unanimous.     Solid Waste Committee Report None Engineers Report Mike Postick from HRG was not in attendance but the SOC/IOC waivers will cost approximately $1,800- $2,200. The waivers will offset the cost of testing for 9 years and must be approved by DEP. A motion was made by Vice President Hengst to approve HRG to apply for the testing waivers. Councilmember Fegley seconded the motion. Approval was unanimous.   Solicitors Report Solicitor Steve Miner has resigned from the Council and Authority effective January 1, 2020, he thanked Council for all their cooperation since 2012. He will assist in the transition and provided all the previous files. Bill Dissinger from Dissinger & Dissinger of Marysville introduced himself as the new Solicitor for the Borough and Authority. He lives in Newport and can attend any or all of the meetings necessary. He requests the firm be appointed so anyone can be a representative. A motion was made by Vice President Hengst to appoint Dissinger & Dissinger. Councilmember Fegley seconded the motion. Approval was unanimous. Council had several questions on enforcing ordinances; Solicitor Dissinger will assist with these issues.   Mayors Report The Mayor thanked Vice President Hengst for his years of service since he did not seek re-election, this will be his last meeting. Old Business Cross Connection Committees next step is to have an ordinance adopted with a possible delayed time of two to three years for compliance. The school will need a longer time frame to plan in their budget as their repairs will be more costly. The emergency generator still needs to be wired. The Perry County DCED meeting will be rescheduled.   New Business The meeting schedule has been advertised for the first Monday of every month @ 7pm for the Council and quarterly at 6:30 for the Authority with the only exception of September on the second Monday. A motion was made Councilmember Showers. Councilmember Fegley seconded the motion. Approval was unanimous.  Zoning Permit None A motion was made to recess to an Executive Session for the purpose of discussing personnel matters. Upon return from the Executive Session, a motion was made by Vice President Hengst, as in previous years, to pay a Christmas bonus only to the two current employees. Councilmember Ritzman seconded the motion. Approval was unanimous. A motion was made by Vice President Hengst to pay the former employee for four remaining vacation days he had accrued. Roll call as follows: Shipp – yes, Fegley – yes, Ritzman – no, Showers – yes. Motion carried 4-1. A motion was made by Vice President Hengst to schedule and advertise a special meeting on December 17th @ 5:30. Councilmember Fegley seconded the motion. Approval was unanimous. A motion was made by Vice President Hengst to adjourn. President Shipp seconded the motion. Approval was unanimous. The next meeting will be held Monday, January 6th at 7pm.