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Millerstown Borough Council Meeting Minutes     December 7, 2020 Those in attendance: President Rob Shipp, Vice President Tim Ritzman, Council members Rich Fegley, Donna Showers and Kevin Hertzler. Secretary Karen Knellinger, Plant Manager Dave Stroup, Plant Operator Wade Blanchard, HRG Engineer Justin Medinsky. President Shipp called the meeting to order at 7:00 pm with all in attendance wearing masks and socially distancing. Public and Private Concerns Resident Brenda Moore complained about a hunter shooting in close proximity to her residence adjoining the Borough land. Secretary Knellinger informed her all Borough owned property has been posted for no hunting. She has contacted the Game Commission for enforcement.   Tom O’Connell from JVB advised most of the repairs to the drive in and sidewalk have been completed. PVC has been placed in the sidewalk in anticipation for no parking signs to be ordered this week. President Rob and Nicole Shipp donated a wooden Millerstown sign with longitude and latitude they had made by an artisan in Burnham to be placed in the office. The minutes from the last regular meeting were previously emailed and reviewed. Councilmember Fegley made a motion to approve the minutes as presented. Councilmember Showers seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. Councilmember Hertzler made a motion to approve the bills and expenditures. Councilmember Fegley seconded the motion. Approval was unanimous.  Street Committee Report An estimate was received from M&J Paving for $37,000 which includes tearing several streets out completely. Tate’s estimate was $27,420 and they will drop it to $26,000. Dave will have Tate give estimates including street removal to compare. $23,000 was allotted for the General Fund and the estimate includes some patches for the water fund. President Shipp advised this can be a 2021 decision since the estimates cannot be reworked to compare until next April. The crack sealer machine is too small for our purpose. Dave will contact Tuscarora Township to borrow or rent their machine. We will provide the sealing material and he will advise of cost after he has researched further. Wade advises the dump truck chassis is still on the production line for a possible late December or January delivery. Repairs are needed to the existing dump truck including tie rod ends, steering stabilizers and front end alignment. Sewer Committee  The High School will be making repairs to reroute three illegal roof drain connected to the sewer system in Spring. Several manholes were opened and need to be regrouted and several have ladder rungs that are broken inside the manhole. Justin advises the ladder does not need to be replaced as long as the OSHA confined space regulations are followed and a tripod may be used for access. The tops were shrink wrapped but the water has moved down and the inside needs to be sealed. Dave advised all manholes around the school have locks on them. The brackets on the mixer in the basin at the plant have been repaired. The sampler chiller has been repaired.  Water Committee Report The tower repairs are on hold until Spring. Dave and Wade volunteered to man the booth at the annual Christmas in the Park event on December 5th for an outreach on the backflow prevention installation ordinance. They handed out pamphlets and explained why the ordinance is needed. The residents will need the preventers installed by a licensed plumber at a cost of $400. Secretary Knellinger will include the pamphlets in the July mailing to all residents. Wade has taken his water license test after completing a 10 week course. The results will be mailed within a month. A valve on Sunbury Street needs to be replaced that does not hold, this will be a Spring project and a boil water will be necessary for three businesses. The hydrant on Walnut Street will also need to be repaired. Dave has the necessary parts and no paving will be needed. Finance Committee Report The final budget was distributed. Councilmember Showers made a motion to approve the final budget. Councilmember Fegley seconded the motion. Approval was unanimous. The Municipal Authority closed an existing account and repaid $25,000 of the $70,000 loan owed to the General fund from the oil spill in 2017. The General budget had accounted for $10,000 and the excess may be used towards completing more paving projects. Resolution #2020-04, increasing the minimum 7,000 gallon usage charge from $70 a quarter to $80 a quarter with the additional gallonage charges to remain unchanged. Councilmember Showers made a motion to approve the resolution.  Councilmember Fegley seconded the motion. Approval was unanimous. Solid Waste Committee Report None Engineers Report HRG engineer Justin Medinsky advises no formal plan has been received for the GWSD track improvement project as yet.  The public water supply permit for the tower is on hold until spring due to the drought and the weather.  The Borough NPDES permit was submitted on December 1st and after the 30 day comment period, the permit should be renewed by May of 2021. The existing permit will be extended until the new permit process is complete.  Mayor’s Report Absent Solicitor’s Report A sample for a Grease trap ordinance was submitted to the Municipal Authority for revision. Attorney Dissinger is also currently working on suggestions for updating the zoning ordinance.  Old Business The Emergency Recovery Cost Ordinance was properly advertised. Councilmember Hertzler made a motion to adopt the ordinance. President Shipp seconded the motion. Approval was unanimous. TriCounty Planning sent a letter approving the revised 5 year Hazard Mitigation Plan. New Business TriCounty Planning assistance contract was reviewed for future planning land development. HRG will review any plans and the benefit of the service was discussed. Secretary Knellinger will contact Jason Finnerty for clarification and if they will extend the December 31st deadline. Zoning Permits None A report from Labor & Industry was received on previously completed project inspections from BIU. Several suggestions were noted but none that needed to addressed. A copy was also sent to BIU. Adjourn to Executive Session to discuss personnel matters.  Councilmember Ritzman made a motion to adjourn. Councilmember Showers seconded the motion. Approval was unanimous. The next meeting will be held Monday, January 4th at 7pm.
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Millerstown Borough Council Meeting Minutes     December 7, 2020 Those in attendance: President Rob Shipp, Vice President Tim Ritzman, Council members Rich Fegley, Donna Showers and Kevin Hertzler. Secretary Karen Knellinger, Plant Manager Dave Stroup, Plant Operator Wade Blanchard, HRG Engineer Justin Medinsky. President Shipp called the meeting to order at 7:00 pm with all in attendance wearing masks and socially distancing. Public and Private Concerns Resident Brenda Moore complained about a hunter shooting in close proximity to her residence adjoining the Borough land. Secretary Knellinger informed her all Borough owned property has been posted for no hunting. She has contacted the Game Commission for enforcement.   Tom O’Connell from JVB advised most of the repairs to the drive in and sidewalk have been completed. PVC has been placed in the sidewalk in anticipation for no parking signs to be ordered this week. President Rob and Nicole Shipp donated a wooden Millerstown sign with longitude and latitude they had made by an artisan in Burnham to be placed in the office. The minutes from the last regular meeting were previously emailed and reviewed. Councilmember Fegley made a motion to approve the minutes as presented. Councilmember Showers seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. Councilmember Hertzler made a motion to approve the bills and expenditures. Councilmember Fegley seconded the motion. Approval was unanimous.  Street Committee Report An estimate was received from M&J Paving for $37,000 which includes tearing several streets out completely. Tate’s estimate was $27,420 and they will drop it to $26,000. Dave will have Tate give estimates including street removal to compare. $23,000 was allotted for the General Fund and the estimate includes some patches for the water fund. President Shipp advised this can be a 2021 decision since the estimates cannot be reworked to compare until next April. The crack sealer machine is too small for our purpose. Dave will contact Tuscarora Township to borrow or rent their machine. We will provide the sealing material and he will advise of cost after he has researched further. Wade advises the dump truck chassis is still on the production line for a possible late December or January delivery. Repairs are needed to the existing dump truck including tie rod ends, steering stabilizers and front end alignment. Sewer Committee  The High School will be making repairs to reroute three illegal roof drain connected to the sewer system in Spring. Several manholes were opened and need to be regrouted and several have ladder rungs that are broken inside the manhole. Justin advises the ladder does not need to be replaced as long as the OSHA confined space regulations are followed and a tripod may be used for access. The tops were shrink wrapped but the water has moved down and the inside needs to be sealed. Dave advised all manholes around the school have locks on them. The brackets on the mixer in the basin at the plant have been repaired. The sampler chiller has been repaired.  Water Committee Report The tower repairs are on hold until Spring. Dave and Wade volunteered to man the booth at the annual Christmas in the Park event on December 5th for an outreach on the backflow prevention installation ordinance. They handed out pamphlets and explained why the ordinance is needed. The residents will need the preventers installed by a licensed plumber at a cost of $400. Secretary Knellinger will include the pamphlets in the July mailing to all residents. Wade has taken his water license test after completing a 10 week course. The results will be mailed within a month. A valve on Sunbury Street needs to be replaced that does not hold, this will be a Spring project and a boil water will be necessary for three businesses. The hydrant on Walnut Street will also need to be repaired. Dave has the necessary parts and no paving will be needed. Finance Committee Report The final budget was distributed. Councilmember Showers made a motion to approve the final budget. Councilmember Fegley seconded the motion. Approval was unanimous. The Municipal Authority closed an existing account and repaid $25,000 of the $70,000 loan owed to the General fund from the oil spill in 2017. The General budget had accounted for $10,000 and the excess may be used towards completing more paving projects. Resolution #2020-04, increasing the minimum 7,000 gallon usage charge from $70 a quarter to $80 a quarter with the additional gallonage charges to remain unchanged. Councilmember Showers made a motion to approve the resolution.  Councilmember Fegley seconded the motion. Approval was unanimous. Solid Waste Committee Report None Engineers Report HRG engineer Justin Medinsky advises no formal plan has been received for the GWSD track improvement project as yet.  The public water supply permit for the tower is on hold until spring due to the drought and the weather.  The Borough NPDES permit was submitted on December 1st and after the 30 day comment period, the permit should be renewed by May of 2021. The existing permit will be extended until the new permit process is complete.  Mayor’s Report Absent Solicitor’s Report A sample for a Grease trap ordinance was submitted to the Municipal Authority for revision. Attorney Dissinger is also currently working on suggestions for updating the zoning ordinance.  Old Business The Emergency Recovery Cost Ordinance was properly advertised. Councilmember Hertzler made a motion to adopt the ordinance. President Shipp seconded the motion. Approval was unanimous. TriCounty Planning sent a letter approving the revised 5 year Hazard Mitigation Plan. New Business TriCounty Planning assistance contract was reviewed for future planning land development. HRG will review any plans and the benefit of the service was discussed. Secretary Knellinger will contact Jason Finnerty for clarification and if they will extend the December 31st deadline. Zoning Permits None A report from Labor & Industry was received on previously completed project inspections from BIU. Several suggestions were noted but none that needed to addressed. A copy was also sent to BIU. Adjourn to Executive Session to discuss personnel matters.  Councilmember Ritzman made a motion to adjourn. Councilmember Showers seconded the motion. Approval was unanimous. The next meeting will be held Monday, January 4th at 7pm.