Millerstown Borough Council Meeting Minutes February 7, 2017Those in attendance: President Bill Roush, Vice president Rob Shipp, Council members Jackie Minium, Bruce Hengst and Donna Showers. Secretary Karen Knellinger, Plant Manager Dave Stroup, Jen Miller and Ben Shultz from HRG. President Roush presided; meeting called to order at 7:00 pm.Public and Private ConcernsNoneThe minutes from the last meeting were previously emailed and reviewed. Councilmember Hengst made the motion to approve the minutes as read. Vice President Shipp seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed. Councilmember Minium made a motion to approve the bills and expenditures. Councilmember Showers seconded the motion. Approval was unanimous. Street Committee ReportDave said Greenwood Township does not think Iron Mt Road can be graded. It needs to be reshaled. The idea of tar and chip was discussed and Dave will contact Supervisor Chris Seiber for his opinion. A better price could be negotiated if the entire road would be done at the same time. Sewer Committee Report A violation letter was just received from DEP for the overflow that happened in June of 2015. A localized storm with 5” of rain in an hour occurred which resulted in a one-time event of an overflow on Market Street. HRG is aware of the situation and will set up and attend a meeting with DEP and Chair Reilly. Dave advises he was mistaken at budget planning and thought the brushes he needed for the UV system would be one set. He actually needs 8 sets which is a cost difference of $1,400. The old ones are worn out and they are necessary for the function of the plant. They old ones lasted four years, which they were to only last two. Chair Shipp authorized Dave to buy the brushes as the plant cannot run without them. The Council agreed. Engineer’s ReportDave had an inspection of the entire water system from DEP on January 25th. They have not inspected in almost four years. Many minor, correctable violations were addressed. HRG will help to eliminate the administrative issues. DEP wants to know all the composition of pipes since the inception of the water system. These records do not exist for all the piping but Dave will try to advise them the best he can. A letter of the issues will be formulated after contact with DEP for the general public explaining the violations and posted to a community site to be determined. Jen from HRG will help formulate the letter. A defect was found in fire hydrants recently purchased and the manufacture visited and found one valve connection that needed to be replaced at no cost to the Borough. Water Committee Report Previously discussed in Engineers report. Finance Committee Report None Solid Waste ReportNone Mayor’s ReportAbsent Solicitor’s ReportMinor changes were suggested for the cell tower agreement. Councilmember Minium made a motion to approve the cell tower agreement after the changes have been made. Councilmember Hengst seconded the motion. Approval was unanimous. Old BusinessSale of the generator and trailer were discussed. Dave wants to look into Coleman Surplus in Middleburg and see if we cannot purchase a generator on a trailer ready to go and can be hooked into the system. New BusinessWeb master Reilly has had several requests for a mobile friendly website. He needs to purchase a software program for $40 and will do all the modifications. Vice President Shipp made a motion to approve the purchase of the software program. Councilmember Showers seconded the motion. Approval was unanimous. Andy Romano purchased a garage on Poplar Street and requested an address for mail delivery. Chair Minium suggests the same as Campbell on Sunbury Street. Pa One Call asked for the Council to proclaim April as Safe Digging Month. Council approved the Proclamation and a copy will be forwarded to them. Zoning PermitsNone A motion was made by Vice President Shipp to adjourn to Executive Session. Councilmember Hengst seconded the motion. Return to regular session:Plant operator Joseph Baker resignation effective 2/13/17 was accepted. A replacement will be needed as soon as possible to train under Dave. Secretary Knellinger will advertise for the position in several newspapers. Solicitor Miner will be consulted for a contract agreement for tenure to offset the cost of schooling. A motion was made by Councilmember Minium to adjourn. Councilmember Hengst seconded the motion. The next meeting will be held Monday, March 6th at 7:00 PM.