millerstownpa.com
Photo by : John Allison  @       Riverside Framing
Millerstown Borough Council     Meeting Minutes       February 4, 2019 Those in attendance: President Shipp, Vice President Bruce Hengst, Council members Donna Showers, Tim Ritzman and Rich Fegley. Secretary Karen Knellinger and Mayor Scott Arbegast.  Plant Manager Dave Stroup and Operator Sam Beers. HRG Engineer Cory Salmon. President Shipp called the meeting to order at 7:00 pm. Public and Private Concerns Secretary Knellinger received several complaints about plowing. One concerns Penn Dot plowing snow on handicap ramps. Councilmember Ritzman will contact the homeowner since the sidewalks are an extension of their property; another concerning snow placement on property. The drivers have been advised and will try to use an alternate method. Frank Campbell advised the Perry County Bicentennial Committee will be having a bicycle tour that will come through town. They will be reading markers and signs and making a loop on June 29, 2019, rain date of June 30th. They will need to contact Penn Dot for a permit for possible interruption of traffic. The minutes from the last regular meeting were previously emailed and reviewed.  Vice President Hengst made a motion to approve the minutes as presented. Councilmember Showers seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. The pump station cleaning estimate was $1,900 and the actual invoice was for $2,029. The phone upgrades for the autodialer from 3G to 4G was budgeted for $1,00 and the invoice was $623. Councilmember Fegley made a motion to approve the bills and expenditures. Councilmember Ritzman seconded the motion. Approval was unanimous.  Street Committee Report Dave advises the cinder spreader plug was replaced for $160, the spreader has been a continual issue. Mrs. Campbell wanted to thank Sam for letting her know he damaged her mailbox when plowing. Dave will be ordering a salt delivery this week. The Dirt and Gravel Roads Program training schedule was just released, the closest class for qualification is in Danville. Sam will need to spend the night for an early Saturday class. Council approved the hotel stay for $115 and reasonable dinner costs. The course is no charge. Sewer Committee Report Dave already explained the autodialer upgrade and the pump station clean out costs. He advises the mixer shaft in the basin is leaning. He thinks it may be the bracket at the bottom has broken but it will need to be emptied before he knows what needs repaired. This will have to wait to be done in the summer. Harrisburg is currently not taking our sludge due to filamentous and they are currently having issues of their own. Kline’s is currently taking it to their plant and treating it separately. A sample will be taken next week to see if it has improved at all. Council questioned how does this issue start and Dave explained from cold water, grease and I&I causes filamentous and prevents settling. It creates foam and he has to treat with chlorine and supernate more often which adds expenses. Water Committee Report Dave advises it has been another year and the Chapter 110 report is due in March.  The question of no backflow prevention plan will again be answered no and a plan must be submitted. Dave has arranged for resident and DEP employee Dave Mittner to assist in formulating a plan. Councilmembers Showers, Fegley and Ritzman will meet with Mr. Mittner but the question will still be answered as no on the report but possibly advise of sessions in progress.    Finance Committee Report A request again this year from the County to donate $250 towards the Ecycling program on April 5th at 10 am at the Fairgrounds in Newport. Although Council believes this is a valuable service to dispose of unwanted electronic items, they feel the fees need to be charged to those individuals participating and not the municipality.  A motion was made by Councilmember Fegley not to donate the requested funds and suggest increasing the charge to those that use the service. Councilmember Showers seconded the motion. Approval was unanimous.  Solid Waste Committee Report The resident with prior concerns Councilmember Showers met with was contacted for a follow up, no return call as yet. The truck driver damaged a resident’s vehicle by backing into it. The trash haulers insurance is handling the claim. Engineers Report Cory advises the Chapter 94 report is ready for review and he will update the draft with any comments. The Municipal Authority Chair will need to sign the report. The Chapter 110 report is due next month and the CCR is due by July 1st. He has been working with Secretary Knellinger for any available grants for the I&I issues and advises the CFA program has been discontinued. In reviewing the report, the hydro load exceeded capacity two times during rain events. Dave advises if the load exceeds three times in a row, we will probably need another plant upgrade mandated by DEP. President Shipp asked Cory to get a quote on the main section of I&I on Market Street, 185 feet of 8” line to be sliplined. The life span guarantee is 50 years on the repair. He said last he had checked it was $45 a foot but will get back to us. In addition, two manholes will also need to be hydro cemented. A HOP permit will be needed for a Penn Dot roadway along with stone and excavation costs. Dave will contact PRWA for televising the lines at no cost since we are a member. This will need to be priority items before the trends continue and the cost in the long term will be triple the repair costs. Mayors Report None Solicitors Report Several liens have been filed to protect the Borough’s interest in delinquent accounts. Old Business Vice President Hengst has not reached his contact at Penn Dot concerning the review of brake retarder signs on Market and Sunbury Streets. MCSI will be replacing 5 liners in the cans around the square. Councilmember Ritzman met with Curt Black, MCSI representative and the welder. He can repair the cans for approximately $65 each and they are researching metal and plastic liners. Councilmember Ritzman met with PSP concerning the parking on Market Street. The Lt. at the barracks has advised his officers to ticket any vehicles illegally parking when possible.  He is also researching volunteers for the zoning hearing board. New Business Review the proposed Flood Plain Ordinance mandatory update. This will be advertised for adoption at the next meeting Zoning Permit The current Zoning Officer, John Melville, is requesting an increase in permit fees from $5 to $10 per permit due to his personal time and gas. A motion was made by Vice President Hengst to increase the permit fee from $5 to $10 for Zoning Officer Melville. Councilmember Fegley seconded the motion. Approval was unanimous with Councilmember Ritzman abstaining.  A motion was made by Vice President Hengst to adjourn. Councilmember Showers seconded the motion. Meeting was adjourned. The next meeting will be held Monday, March 4th at 7pm.
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millerstownpa.com
Photo by : John Allison  @       Riverside Framing
Millerstown Borough Council     Meeting Minutes       February 4, 2019 Those in attendance: President Shipp, Vice President Bruce Hengst, Council members Donna Showers, Tim Ritzman and Rich Fegley. Secretary Karen Knellinger and Mayor Scott Arbegast.  Plant Manager Dave Stroup and Operator Sam Beers. HRG Engineer Cory Salmon. President Shipp called the meeting to order at 7:00 pm. Public and Private Concerns Secretary Knellinger received several complaints about plowing. One concerns Penn Dot plowing snow on handicap ramps. Councilmember Ritzman will contact the homeowner since the sidewalks are an extension of their property; another concerning snow placement on property. The drivers have been advised and will try to use an alternate method. Frank Campbell advised the Perry County Bicentennial Committee will be having a bicycle tour that will come through town. They will be reading markers and signs and making a loop on June 29, 2019, rain date of June 30th. They will need to contact Penn Dot for a permit for possible interruption of traffic. The minutes from the last regular meeting were previously emailed and reviewed.  Vice President Hengst made a motion to approve the minutes as presented. Councilmember Showers seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. The pump station cleaning estimate was $1,900 and the actual invoice was for $2,029. The phone upgrades for the autodialer from 3G to 4G was budgeted for $1,00 and the invoice was $623. Councilmember Fegley made a motion to approve the bills and expenditures. Councilmember Ritzman seconded the motion. Approval was unanimous.  Street Committee Report Dave advises the cinder spreader plug was replaced for $160, the spreader has been a continual issue. Mrs. Campbell wanted to thank Sam for letting her know he damaged her mailbox when plowing. Dave will be ordering a salt delivery this week. The Dirt and Gravel Roads Program training schedule was just released, the closest class for qualification is in Danville. Sam will need to spend the night for an early Saturday class. Council approved the hotel stay for $115 and reasonable dinner costs. The course is no charge. Sewer Committee Report Dave already explained the autodialer upgrade and the pump station clean out costs. He advises the mixer shaft in the basin is leaning. He thinks it may be the bracket at the bottom has broken but it will need to be emptied before he knows what needs repaired. This will have to wait to be done in the summer. Harrisburg is currently not taking our sludge due to filamentous and they are currently having issues of their own. Kline’s is currently taking it to their plant and treating it separately. A sample will be taken next week to see if it has improved at all. Council questioned how does this issue start and Dave explained from cold water, grease and I&I causes filamentous and prevents settling. It creates foam and he has to treat with chlorine and supernate more often which adds expenses. Water Committee Report Dave advises it has been another year and the Chapter 110 report is due in March.  The question of no backflow prevention plan will again be answered no and a plan must be submitted. Dave has arranged for resident and DEP employee Dave Mittner to assist in formulating a plan. Councilmembers Showers, Fegley and Ritzman will meet with Mr. Mittner but the question will still be answered as no on the report but possibly advise of sessions in progress.    Finance Committee Report A request again this year from the County to donate $250 towards the Ecycling program on April 5th at 10 am at the Fairgrounds in Newport. Although Council believes this is a valuable service to dispose of unwanted electronic items, they feel the fees need to be charged to those individuals participating and not the municipality.  A motion was made by Councilmember Fegley not to donate the requested funds and suggest increasing the charge to those that use the service. Councilmember Showers seconded the motion. Approval was unanimous.  Solid Waste Committee Report The resident with prior concerns Councilmember Showers met with was contacted for a follow up, no return call as yet. The truck driver damaged a resident’s vehicle by backing into it. The trash haulers insurance is handling the claim. Engineers Report Cory advises the Chapter 94 report is ready for review and he will update the draft with any comments. The Municipal Authority Chair will need to sign the report. The Chapter 110 report is due next month and the CCR is due by July 1st. He has been working with Secretary Knellinger for any available grants for the I&I issues and advises the CFA program has been discontinued. In reviewing the report, the hydro load exceeded capacity two times during rain events. Dave advises if the load exceeds three times in a row, we will probably need another plant upgrade mandated by DEP. President Shipp asked Cory to get a quote on the main section of I&I on Market Street, 185 feet of 8” line to be sliplined. The life span guarantee is 50 years on the repair. He said last he had checked it was $45 a foot but will get back to us. In addition, two manholes will also need to be hydro cemented. A HOP permit will be needed for a Penn Dot roadway along with stone and excavation costs. Dave will contact PRWA for televising the lines at no cost since we are a member. This will need to be priority items before the trends continue and the cost in the long term will be triple the repair costs. Mayors Report None Solicitors Report Several liens have been filed to protect the Borough’s interest in delinquent accounts. Old Business Vice President Hengst has not reached his contact at Penn Dot concerning the review of brake retarder signs on Market and Sunbury Streets. MCSI will be replacing 5 liners in the cans around the square. Councilmember Ritzman met with Curt Black, MCSI representative and the welder. He can repair the cans for approximately $65 each and they are researching metal and plastic liners. Councilmember Ritzman met with PSP concerning the parking on Market Street. The Lt. at the barracks has advised his officers to ticket any vehicles illegally parking when possible.  He is also researching volunteers for the zoning hearing board. New Business Review the proposed Flood Plain Ordinance mandatory update. This will be advertised for adoption at the next meeting Zoning Permit The current Zoning Officer, John Melville, is requesting an increase in permit fees from $5 to $10 per permit due to his personal time and gas. A motion was made by Vice President Hengst to increase the permit fee from $5 to $10 for Zoning Officer Melville. Councilmember Fegley seconded the motion. Approval was unanimous with Councilmember Ritzman abstaining.  A motion was made by Vice President Hengst to adjourn. Councilmember Showers seconded the motion. Meeting was adjourned. The next meeting will be held Monday, March 4th at 7pm.