Millerstown Borough Council Meeting Minutes March 6, 2017Those in attendance: President Bill Roush, Council members Jackie Minium, Bruce Hengst and Donna Showers. Mayor John Kerns, Secretary Karen Knellinger, Plant Manager Dave Stroup, Jen Miller and Ben Shull from HRG. President Roush presided; meeting called to order at 7:04 pm.Public and Private ConcernsThe local dentist Joe Ciampa asked about zoning if he would move his practice to a Sunbury Street location. The Council advised the zoning of Village Mixed Use permits a practice and they would have no objections and consider it an improvement to the community.Curt Black, representing the Bicentennial Project 2020, gave an update on the signs to be purchased and erected throughout town and at the Park. He also advised MCSI would like to repair the flag pole light at the Borough building. They will also be reviewing the sidewalks in town and contacting homeowners and they are also working on moling under the islands on Market Street for possible water service. Chris Foose, the Millerstown Fire Department Chief and Amber Fegley, Millerstown Fire Department President presented an update on the financial situation of the fire department. They will need to purchase over $50,000 in radio equipment for the new county system. They also need to replace the 40 year old mini pumper/brush truck with an approximate cost of $125,000-$150,000. The tanker will also need to be replaced within the next few years at a cost of $300,000-$400,000. Their call volumes have increased along with improved response time. They have also had an increase in their membership which will also increase training costs. They will be applying for any federal or state grants available but they will need financial support in the near future from all the participating municipalities. The Council was sympathetic to their needs however, at this time; the budget has been completed for 2017 with little excess funds not allocated. The Council will review for 2018. The minutes from the last meeting were previously emailed and reviewed. Councilmember Hengst made the motion to approve the minutes as read. Councilmember Showers seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed. Councilmember Minium made a motion to approve the bills and expenditures. Councilmember Showers seconded the motion. Approval was unanimous. Street Committee ReportA letter was received from Penn Dot stating a car count will be taking place on Poplar Street between Stephen and James Street and on Poplar Street between Market Street and Hemlock Street. Chair Minium asked Dave to put some cold patch in a hole at the post office on Mulberry Street. Sewer Committee Report None Water Committee Report Modern Pump installed a check valve for $200 in the well house. Dave is working on his lead and copper testing plan for the DEP violation letter. Finance Committee Report The current accountant, Robert Morris of New Bloomfield, will no longer perform municipal audits. They suggested Maher Duessel of Harrisburg. Secretary Knellinger researched five firms total and they were the most affordable. The DCED audit for the Borough and Water accounts will be $7,900 and the Municipal Authority Sewer account will be $8,500. Councilmember Showers made the motion to approve Maher Duessel Accounting Firm to prepare the DCED audit for 2016. Councilmember Minium seconded the motion. Approval was unanimous. The cell tower agreement was finalized by the attorney and returned to Xcell Towers. Engineer’s ReportA meeting was held on February 22ndwith DEP to address the 2015 overflow letter just received. Jen explained the unusual circumstances of 4.5” of rain in a one hour time period. In the last 6 months, the pump station has had no overflow situations. Another letter from DEP should be issued to reflect this information. The Chapter 94 report was signed and sent to DEP. The Chapter 110 report, annual water report, was also signed and sent by 3/31. The DEP violation and deficiency letter stemming from the plant inspection was also addressed. A response will be provided by HRG with Dave’s input. Jen thinks all the issues have been addressed. A pressure test of the hydrants will occur in May. Solid Waste ReportA truck broke down on School Street. A fall trash day was tentatively discussed. Tabled until the next meeting. Mayor’s ReportNone Solicitor’s ReportNoneOld BusinessDave checked with Coleman Surplus in Middleburg, they no longer carry the trailers. He will consult with HRG, the generator could possibly be used to back up the well house or the fire house but three phase electric is required. The barn roof is still leaking after it was painted last time. Yoder’s will use fiber paint for $1,750. Council approved the expense; the water damage alone costs a few hundred in timber replacement last year. Dave will also look into the rubber sealer the firehouse used a few years ago. New BusinessAn ecycling pledge from Perry County Conservation requests to donate $100 or $150, depending on how many municipalities participate, for May 20 from 10-2 at the Newport fairgrounds. They will accept TV or monitors from computer for $25 each and other electronics for $5 a carload. Councilmember Hengst made the motion to approve the donation to participate in the program. Councilmember Minium seconded the motion. Councilmember Showers voted nay. President Roush voted yay. Motion carried. Zoning PermitsZoning Officer Karl Minium resigned his position as of next month’s meeting on April 4th. Council is open to anyone wishing to fill the position. A motion was made by Councilmember Minium to adjourn to Executive Session. Councilmember Hengst seconded the motion. Return to regular session:Assistant Plant operator Joseph Baker resigned effective 2/13/17.After multiple advertising and interviews, the Council and Authority agreed upon hiring Samuel Beers from Lewistown for a 90 day trial period. He has prior experience in wastewater. A condition of employment is a five year contract for schooling, certification with a water/wastewater license and relocation to the area. A motion was made by Councilmember Minium to adjourn. Councilmember Hengst seconded the motion. The next meeting will be held Monday, April 3rdat 7:00 PM.