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Millerstown Borough Council Meeting Minutes March 1, 2021 Those in attendance: President Rob Shipp, Vice President Tim Ritzman, Council members Donna Showers, Rich Fegley and Kevin Hertzler. Secretary Karen Knellinger, Mayor Scott Arbegast, Plant Manager Dave Stroup, Plant Operator Wade Blanchard, HRG Engineer Justin Medinsky, Solicitor Bill Dissinger. President Shipp called the meeting to order at 7:00 pm with all in attendance wearing masks and socially distancing. Public and Private Concerns A resident complained about commercial vehicles parking on Market Street. Since there are no ordinances in place regulating commercial vehicle parking, Solicitor Dissinger advises a traffic and engineering study would need to be done by Penn Dot since this is a State road. A complaint was received trash not originating in the Borough is being brought to a residence on Greenwood Street. Chair Showers will research the situation. The minutes from the January’s regular meeting and the cancelled meeting in February were previously emailed and reviewed. Councilmember Showers made a motion to approve the minutes as presented. Councilmember Ritzman seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. Councilmember Hertzler made a motion to approve the bills and expenditures. Councilmember Showers seconded the motion. Approval was unanimous.  Street Committee Report No ETA on the new dump truck. Another load of salt has been ordered. The second 30 minute parking sign have been installed in front of JVB. Tom O’Connell, JVB bank manager advises the offenders continue to park under the signs and Council asked the Solicitor about a ticketing ordinance. Without a codes enforcement officer, the Council can appoint someone; a member or the Mayor after the ordinance is passed. Solicitor Dissinger will send an example from other municipalities.   Sewer Committee  Dave advises all updated safety equipment has been received. As soon as the weather clears they will be accessing manholes to apply grout and sealant. Water Committee Report Over the weekend, a PPL line broke under the ground around Nace Street which cut the power to the well pump. The reservoir and the tower were critically low and an immediate call for conservation was issued to the residents. An emergency generator was hooked up from Modern Pump and PPL worked to restore the power. The repair was completed and the water levels are back to normal. Dave was given a phone number on site for Secretary Knellinger to contact PPL for reimbursement of the rented pump and gas. Resident Dave Mittner has 27 years experience and spoke about the need for a backflow prevention ordinance. He advises the original certification requirements for installers are not necessary and may be installed by a plumber with a minimum of 5 years experience. Annual residential inspections are not necessary but by having a certified Borough employee this will save on any inspection costs.  He suggests to begin with the commercial and industrial connection installations first. The average homeowner costs to install a regulator and an expansion tank are approximately $700. DEP has not required the installation unless a problem has occurred but he highly suggests having a time frame of implementation within 12 to 18 months. He will review the ordinance along with HRG when developed. A second well site would be optimal by the cemetery. Dave will try to find the current landowner. Finance Committee Report The Liquid Fuels audit for 2019 was presented with no findings. The accountants should have the DCED audit ready for next month. Solid Waste Committee Report The trash truck ran over Councilmembers Showers flower bed. She will contact them for repairs. Engineers Report HRG engineer Justin Medinsky advises nothing new on the GWSD track improvement project. The NPDES permit has minor comments to be addressed. Chair Reilly will need to sign the Chapter 94 report and a copy will be submitted to DEP by the end of March. Councilmember Hertzler made a motion to submit the Chapter 94 report after Chairman Reilly reviews and signs. Councilmember Showers seconded the motion. Approval was unanimous.  The Chapter 110 report also needs to be submitted by March 31st. A recent article was discussed concerning Duncannon’s loss of 60% of water pumped. Justin advises ours is around 7,000 gallons which is under the 20% allowed. The Emergency Response Plan will need to be updated since Opal will not deliver water in the winter. Mayors Report Nothing to report. Solicitors Report Solicitor Dissinger recently reviewed the zoning ordinance and suggests updates are necessary. He suggests a new comprehensive plan would be expensive, $10-$12,000, instead fix deficiencies through amendments for violation penalties and better enforcement. He also suggests a solar farm ordinance along with a stand alone storm water management ordinance. In addition, a planning commission of three members will need to be appointed which can be members of Council.   He will send samples of subdivision and zoning and ticketing ordinances to be reviewed. These will be advertised in conjunction with the FOG ordinance to save costs. The Zoning Officer, Tim Reilly, asked Mr. Dissinger about zoning. He will be denying an application for a paved parking lot that does not meet the requirements. Solicitor Dissinger advised to deny the permit in writing and have them appeal to the Zoning Hearing Board for a variance. Old Business   None New Business Tax Collector Kim Savercool requested for the Borough to pay half of a new software program that would make tax payer records electronic. The Council unanimously approved the purchase of $225. Ms. Savercool has also requested an increase in compensation from 5% of the taxes collected to 10%. She has not had an increase in 23 years and neighboring townships are paying the 10%. Councilmember Showers asked if this would include County tax bills and Kim advised she is compensated $3.40 per bill from the County, not on the value. Councilmember Ritzman made a motion to increase the tax collectors compensation from 5% to 10% effective January 1st 2022. Councilmember Fegley seconded the motion. Approval was unanimous.   Zoning Permit 36 N High Street – tree fence Council adjourned to an Executive Session for the purpose of personnel matters. Council returned to the regular session. A paid cell phone was approved for employee Wade Blanchard, for Borough business use only. Councilmember Hertzler will research plans and purchase a phone. An agreement will be presented to be signed the phone is property of the Borough and if employment is terminated, the phone remains Borough property. Councilmember Fegley made a motion to adjourn. Councilmember Hertzler seconded the motion. Approval was unanimous. The next meeting will be held Monday, April 5th at 7pm.
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Millerstown Borough Council Meeting Minutes March 1, 2021 Those in attendance: President Rob Shipp, Vice President Tim Ritzman, Council members Donna Showers, Rich Fegley and Kevin Hertzler. Secretary Karen Knellinger, Mayor Scott Arbegast, Plant Manager Dave Stroup, Plant Operator Wade Blanchard, HRG Engineer Justin Medinsky, Solicitor Bill Dissinger. President Shipp called the meeting to order at 7:00 pm with all in attendance wearing masks and socially distancing. Public and Private Concerns A resident complained about commercial vehicles parking on Market Street. Since there are no ordinances in place regulating commercial vehicle parking, Solicitor Dissinger advises a traffic and engineering study would need to be done by Penn Dot since this is a State road. A complaint was received trash not originating in the Borough is being brought to a residence on Greenwood Street. Chair Showers will research the situation. The minutes from the January’s regular meeting and the cancelled meeting in February were previously emailed and reviewed. Councilmember Showers made a motion to approve the minutes as presented. Councilmember Ritzman seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. Councilmember Hertzler made a motion to approve the bills and expenditures. Councilmember Showers seconded the motion. Approval was unanimous.  Street Committee Report No ETA on the new dump truck. Another load of salt has been ordered. The second 30 minute parking sign have been installed in front of JVB. Tom O’Connell, JVB bank manager advises the offenders continue to park under the signs and Council asked the Solicitor about a ticketing ordinance. Without a codes enforcement officer, the Council can appoint someone; a member or the Mayor after the ordinance is passed. Solicitor Dissinger will send an example from other municipalities.   Sewer Committee  Dave advises all updated safety equipment has been received. As soon as the weather clears they will be accessing manholes to apply grout and sealant. Water Committee Report Over the weekend, a PPL line broke under the ground around Nace Street which cut the power to the well pump. The reservoir and the tower were critically low and an immediate call for conservation was issued to the residents. An emergency generator was hooked up from Modern Pump and PPL worked to restore the power. The repair was completed and the water levels are back to normal. Dave was given a phone number on site for Secretary Knellinger to contact PPL for reimbursement of the rented pump and gas. Resident Dave Mittner has 27 years experience and spoke about the need for a backflow prevention ordinance. He advises the original certification requirements for installers are not necessary and may be installed by a plumber with a minimum of 5 years experience. Annual residential inspections are not necessary but by having a certified Borough employee this will save on any inspection costs.  He suggests to begin with the commercial and industrial connection installations first. The average homeowner costs to install a regulator and an expansion tank are approximately $700. DEP has not required the installation unless a problem has occurred but he highly suggests having a time frame of implementation within 12 to 18 months. He will review the ordinance along with HRG when developed. A second well site would be optimal by the cemetery. Dave will try to find the current landowner. Finance Committee Report The Liquid Fuels audit for 2019 was presented with no findings. The accountants should have the DCED audit ready for next month. Solid Waste Committee Report The trash truck ran over Councilmembers Showers flower bed. She will contact them for repairs. Engineers Report HRG engineer Justin Medinsky advises nothing new on the GWSD track improvement project. The NPDES permit has minor comments to be addressed. Chair Reilly will need to sign the Chapter 94 report and a copy will be submitted to DEP by the end of March. Councilmember Hertzler made a motion to submit the Chapter 94 report after Chairman Reilly reviews and signs. Councilmember Showers seconded the motion. Approval was unanimous.  The Chapter 110 report also needs to be submitted by March 31st. A recent article was discussed concerning Duncannon’s loss of 60% of water pumped. Justin advises ours is around 7,000 gallons which is under the 20% allowed. The Emergency Response Plan will need to be updated since Opal will not deliver water in the winter. Mayors Report Nothing to report. Solicitors Report Solicitor Dissinger recently reviewed the zoning ordinance and suggests updates are necessary. He suggests a new comprehensive plan would be expensive, $10-$12,000, instead fix deficiencies through amendments for violation penalties and better enforcement. He also suggests a solar farm ordinance along with a stand alone storm water management ordinance. In addition, a planning commission of three members will need to be appointed which can be members of Council.   He will send samples of subdivision and zoning and ticketing ordinances to be reviewed. These will be advertised in conjunction with the FOG ordinance to save costs. The Zoning Officer, Tim Reilly, asked Mr. Dissinger about zoning. He will be denying an application for a paved parking lot that does not meet the requirements. Solicitor Dissinger advised to deny the permit in writing and have them appeal to the Zoning Hearing Board for a variance. Old Business   None New Business Tax Collector Kim Savercool requested for the Borough to pay half of a new software program that would make tax payer records electronic. The Council unanimously approved the purchase of $225. Ms. Savercool has also requested an increase in compensation from 5% of the taxes collected to 10%. She has not had an increase in 23 years and neighboring townships are paying the 10%. Councilmember Showers asked if this would include County tax bills and Kim advised she is compensated $3.40 per bill from the County, not on the value. Councilmember Ritzman made a motion to increase the tax collector’s compensation from 5% to 10% effective January 1st 2022. Councilmember Fegley seconded the motion. Approval was unanimous.   Zoning Permit 36 N High Street – tree fence Council adjourned to an Executive Session for the purpose of personnel matters. Council returned to the regular session. A paid cell phone was approved for employee Wade Blanchard, for Borough business use only. Councilmember Hertzler will research plans and purchase a phone. An agreement will be presented to be signed the phone is property of the Borough and if employment is terminated, the phone remains Borough property. Councilmember Fegley made a motion to adjourn. Councilmember Hertzler seconded the motion. Approval was unanimous. The next meeting will be held Monday, April 5th at 7pm.