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Millerstown Borough Council Meeting Minutes November 2, 2020 Those in attendance: President Rob Shipp, Vice President Tim Ritzman, Council members Rich Fegley, Donna Showers and Kevin Hertzler. Mayor Scott Arbegast, Secretary Karen Knellinger, Plant Manager Dave Stroup, Plant Operator Wade Blanchard, HRG Engineer Justin Medinsky. President Shipp called the meeting to order at 7:00 pm. Public and Private Concerns None Opening of the sealed bids for the advertised 2004 Chevrolet Silverado Pick Up with a $4,000 reserve were opened and read as follows: 1 $6,975 2 $4,100 3 $7,150 4 $8,526 5 $4,107 6 $6,679 Councilmember Rizman made a motion to approve the bid from Randy Kessler for $8,526. Councilmember Showers seconded the motion. Approval was unanimous. Secretary Knellinger will contact all the bidders and thank them for their interest. The Borough will be advertising the 2003 Ford dump truck as soon as the new one is delivered possibly sometime in January. The minutes from the last regular meeting were previously emailed and reviewed. Councilmember Fegley made a motion to approve the minutes with a correction to customers from connections. Secretary Knellinger will make the correction. Councilmember Hertzler seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. Councilmember Fegley made a motion to approve the bills and expenditures. Councilmember Hertzler seconded the motion. Approval was unanimous.  Street Committee Report Secretary Knellinger distributed a flyer received from Sealmaster. They are selling a crack sealer machine for $1,500 and pallets of melting pellets. Dave had received an estimate for crack sealing at .40 cents per foot which was over $11,000. After much discussion, Councilmember Hertzler made a motion to approve the purchase of the machine and pellets dependent upon how much coverage, not to exceed $2,700. The deadline for the order is November 20 with a 12/18 shipment date. Councilmember Fegley seconded the motion. Approval was unanimous.  Councilmember Showers asked about the paving of Locust Street. Dave advises this was just tar and chipped last year but he could address some potholes near the Senior Center.  Wade received a DOT fine for being overloaded on Rt. 322 on the way to the plant from Fulkroad with a load of stone. The operator is responsible for the weight limit and there was some confusion about the total weight allowed. Wade and Dave will make sure of how heavy they are loaded before leaving their location. Councilmember Ritzman will be contacting Pa State Police about the continued illegal parking along South Market Street. The replacement of concrete at the bank occurred but the paving will need to wait until next year. The 3” pvc pipe has been placed in the concrete for the possibility of future signs to be posted for parking. Sewer Committee Report Dave advises at the last rain event, he performed a dye test and found a violation at the High School for three illegal roof drains connected to the sewer system. He issued a violation notice and they are to be correcting it. The refined grease trap ordinance was distributed for the Council’s review. The Council wants the solicitor’s opinion and possibly samples from other municipalities. Secretary Knellinger will contact Solicitor Dissinger. The sampler refrigeration motor broke down and needed to be replaced. Water Committee Report A timeline is still needed for the ordinance on the backflow prevention installation. Dave and Wade have volunteered to man a booth at the annual Christmas in the Park event for an outreach but they also want Councilmembers to assist as well.  A water main break along Sunbury Street occurred. The Fire Department helped with flagging and the use of their pump and hose. Dave advises there are so many patches along this cast iron line and it is original to the system. The road was resurfaced in 2014 and is on the edge of Sunbury to High Street. This will be a priority pipe to repair when the next resurface occurs. Water Committee Report cont. The employees would like to purchase our own pump for $250, hose for $100 and waders for $100 to be in the hole during a water break. They know they can always borrow the fire departments but at times they need two pumps. President Shipp wants to see how the budget comes out at the end of the year. Dan Dienner fixed the roof on the reservoir at no cost. The rubbers around the screws were leaking and he replaced a lot of them. The council thanks him for his generosity. Finance Committee Report The proposed budget was distributed. Councilmember Ritzman made a motion to approve the proposed budget and advertise for adoption at the December 7th meeting. Councilmember Showers seconded the motion. Approval was unanimous. Don Jacobs’s insurance provided an estimate from The Glatfelter Group for less premiums and more coverage. The policy booklets are available to all of Council and they will be the new provider. Solid Waste Committee Report None Engineer’s Report HRG engineer Justin Medinsky advises the GWSD track improvement project representative had a conference call with Dave. In a few weeks they should be presenting a formal plan submittal for review. The public water supply permit for the tower will not occur this year due to the drought and the weather.  The GWSD solar panel contractor reduction in financial security was approved and Secretary Knellinger is working with the contractor. The Borough NPDES permit draft has been approved by Chair Reilly and will be submitted to DEP prior to the December 2nd deadline. The application fee is $500 and renewed every 5 years. The CFA has announced a round of funding for water main replacement. An application fee and design costs would be needed along with significant political pressure. Council has not had very good success with attaining grants and will possibly consider for the future. Mayor’s Report Mayor Arbegast has not heard any feedback on trick or treat, most think there was not a lot of kids participating.   Solicitor’s Report None Old Business   The Emergency Recovery Cost Ordinance was properly advertised. Councilmember Hertzler made a motion to approve the ordinance. Councilmember Fegley seconded the motion. Approval was unanimous.
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Millerstown Borough Council Meeting Minutes November 2, 2020 Those in attendance: President Rob Shipp, Vice President Tim Ritzman, Council members Rich Fegley, Donna Showers and Kevin Hertzler. Mayor Scott Arbegast, Secretary Karen Knellinger, Plant Manager Dave Stroup, Plant Operator Wade Blanchard, HRG Engineer Justin Medinsky. President Shipp called the meeting to order at 7:00 pm. Public and Private Concerns None Opening of the sealed bids for the advertised 2004 Chevrolet Silverado Pick Up with a $4,000 reserve were opened and read as follows: 1 $6,975 2 $4,100 3 $7,150 4 $8,526 5 $4,107 6 $6,679 Councilmember Rizman made a motion to approve the bid from Randy Kessler for $8,526. Councilmember Showers seconded the motion. Approval was unanimous. Secretary Knellinger will contact all the bidders and thank them for their interest. The Borough will be advertising the 2003 Ford dump truck as soon as the new one is delivered possibly sometime in January. The minutes from the last regular meeting were previously emailed and reviewed. Councilmember Fegley made a motion to approve the minutes with a correction to customers from connections. Secretary Knellinger will make the correction. Councilmember Hertzler seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. Councilmember Fegley made a motion to approve the bills and expenditures. Councilmember Hertzler seconded the motion. Approval was unanimous.  Street Committee Report Secretary Knellinger distributed a flyer received from Sealmaster. They are selling a crack sealer machine for $1,500 and pallets of melting pellets. Dave had received an estimate for crack sealing at .40 cents per foot which was over $11,000. After much discussion, Councilmember Hertzler made a motion to approve the purchase of the machine and pellets dependent upon how much coverage, not to exceed $2,700. The deadline for the order is November 20 with a 12/18 shipment date. Councilmember Fegley seconded the motion. Approval was unanimous.  Councilmember Showers asked about the paving of Locust Street. Dave advises this was just tar and chipped last year but he could address some potholes near the Senior Center.  Wade received a DOT fine for being overloaded on Rt. 322 on the way to the plant from Fulkroad with a load of stone. The operator is responsible for the weight limit and there was some confusion about the total weight allowed. Wade and Dave will make sure of how heavy they are loaded before leaving their location. Councilmember Ritzman will be contacting Pa State Police about the continued illegal parking along South Market Street. The replacement of concrete at the bank occurred but the paving will need to wait until next year. The 3” pvc pipe has been placed in the concrete for the possibility of future signs to be posted for parking. Sewer Committee Report Dave advises at the last rain event, he performed a dye test and found a violation at the High School for three illegal roof drains connected to the sewer system. He issued a violation notice and they are to be correcting it. The refined grease trap ordinance was distributed for the Council’s review. The Council wants the solicitor’s opinion and possibly samples from other municipalities. Secretary Knellinger will contact Solicitor Dissinger. The sampler refrigeration motor broke down and needed to be replaced. Water Committee Report A timeline is still needed for the ordinance on the backflow prevention installation. Dave and Wade have volunteered to man a booth at the annual Christmas in the Park event for an outreach but they also want Councilmembers to assist as well.  A water main break along Sunbury Street occurred. The Fire Department helped with flagging and the use of their pump and hose. Dave advises there are so many patches along this cast iron line and it is original to the system. The road was resurfaced in 2014 and is on the edge of Sunbury to High Street. This will be a priority pipe to repair when the next resurface occurs. Water Committee Report cont. The employees would like to purchase our own pump for $250, hose for $100 and waders for $100 to be in the hole during a water break. They know they can always borrow the fire departments but at times they need two pumps. President Shipp wants to see how the budget comes out at the end of the year. Dan Dienner fixed the roof on the reservoir at no cost. The rubbers around the screws were leaking and he replaced a lot of them. The council thanks him for his generosity. Finance Committee Report The proposed budget was distributed. Councilmember Ritzman made a motion to approve the proposed budget and advertise for adoption at the December 7th meeting. Councilmember Showers seconded the motion. Approval was unanimous. Don Jacobs’s insurance provided an estimate from The Glatfelter Group for less premiums and more coverage. The policy booklets are available to all of Council and they will be the new provider. Solid Waste Committee Report None Engineer’s Report HRG engineer Justin Medinsky advises the GWSD track improvement project representative had a conference call with Dave. In a few weeks they should be presenting a formal plan submittal for review. The public water supply permit for the tower will not occur this year due to the drought and the weather.  The GWSD solar panel contractor reduction in financial security was approved and Secretary Knellinger is working with the contractor. The Borough NPDES permit draft has been approved by Chair Reilly and will be submitted to DEP prior to the December 2nd deadline. The application fee is $500 and renewed every 5 years. The CFA has announced a round of funding for water main replacement. An application fee and design costs would be needed along with significant political pressure. Council has not had very good success with attaining grants and will possibly consider for the future. Mayor’s Report Mayor Arbegast has not heard any feedback on trick or treat, most think there was not a lot of kids participating.   Solicitor’s Report None Old Business   The Emergency Recovery Cost Ordinance was properly advertised. Councilmember Hertzler made a motion to approve the ordinance. Councilmember Fegley seconded the motion. Approval was unanimous. New Business The meeting schedule for 2021 for Council and the Municipal Authority was accepted as the first Monday of the month with the exceptions of July and September on the 2nd Monday due to holidays. The Authority will meet quarterly beginning in January. Secretary Knellinger will advertise the schedule.  Zoning Permit None Councilmember Ritzman made a motion to adjourn. Councilmember Fegley seconded the motion. Approval was unanimous. The next meeting will be held Monday, December 7th at 7pm.