millerstownpa.com
Photo by : John Allison  @       Riverside Framing
Millerstown Borough Council Meeting Minutes September 9, 2019 Those in attendance: President Rob Shipp, Vice President Bruce Hengst, Council members Donna Showers, Tim Ritzman and Rich Fegley. Mayor Scott Arbegast, Secretary Karen Knellinger, Plant Manager Dave Stroup, Plant Operator Sam Beers. HRG Engineer Mike Postick President Shipp called the meeting to order at 7:00 pm. Public and Private Concerns Resident Jeff Kuhns was advised by Mayor Arbegast chickens are not allowed per ordinance. The matter was tabled from last meeting. After discussion and advice from the Solicitor not to change the existing ordinance, Councilmember Ritzman made a motion not to change the ordinance. President Shipp called for a vote. Roll call: Fegley - aye, Showers - aye. Hengst - aye, Shipp - no. 4-1 in favor to leave the ordinance as written. The chickens will need to be removed.   The minutes from the last regular meeting were previously emailed and reviewed. Councilmember Fegley made a motion to approve the minutes as presented. Councilmember Showers seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. President Shipp made a motion to approve the bills and expenditures. Councilmember Ritzman seconded the motion. Approval was unanimous.  Street Committee Report Estimates from Tate for the patching and water projects: $1,450 High Street, $1,301 Spring Street, $2,200 Hemlock Street, $4,675 Sunbury Street, $6,500 Apple Street. The increased amount of the estimate on Apple Street was in question. Dave will contact John Young from Tate for clarification. The general fund had a budget of $10,000 for patching and the Water fund had included patching in the hydrant replacement budget.  Vice President Hengst made a motion for preliminary approval of the estimates. Councilmember Showers seconded the motion. Approval was unanimous.    Mayors Report Moved up on the agenda since the Mayor must leave by 7:30. The Mayor will make phone calls to the surrounding area to confirm a date for Trick or treat night and let Secretary Knellinger know.  Dave advises Pennsy Supply will no longer carry the salt and cinder premix. They found a supplier in Lancaster but we do not have the facility to mix it. More bins will be needed to add to the existing one bin shed. President Shipp will make some phone calls and try to get further information. Sewer Committee Report Dave advises the parts for the bracket repair are in and he has the contractor on stand by. As soon as the digester is emptied, the fire company will wash down the tank and the bracket can be welded. A sample was sent to the Harrisburg Authority and the sludge permit was denied due to filamentous; this is caused by cold water and grease flushed into the system. Klines Services will remain pumping and hauling sludge to their facility. It would be approximately $50-$60 cheaper if it could be sent to Harrisburg. Water Committee Report Two hydrant repairs need to be done. The back up generator needs to be wired; Dave is working with Burns to have this completed for the DEP Uninterrupted Service Plan Mandate. The Cross Connection Committee met to discuss backflow prevention and protection of the water system. They suggest a formal backflow ordinance be accepted by 1/1/20. All businesses have one year to comply and all residents have two years, until 1/1/22 to comply. A licensed, certified plumber must complete the work. Estimates for compliance for the backflow valve and expansion tank are approximately $400 per residence and commercial establishments will be more and dependent on individual factors. Chair Ritzman wants to have an outreach program at the annual Christmas in Millerstown at the Community Park to explain the importance of the program to the community. President Shipp wants to delay the program and suggests installing the backflow preventer when a property is sold. More discussions will need to take place before action is taken. Finance Committee Report The DCED audit was distributed to Council. Budget work sessions were scheduled.   Solid Waste Committee Report Vice President Hengst was skipped last week for trash pick up. Chair Showers will contact Wendy of CCD. Engineers Report The Comprehensive Monitoring Plan for Uninterrupted Service for compliance was submitted to DEP. JVB has decided to wait until 2020 to replace their sidewalk. The land development plan for two storage buildings were given conditional approval by the Council previously has been given approval from Tri-County with the stipulation all storm water mandates are met. Mike asked the Council if they would consider waiving the standard financial security bond required as requested by Justin Mast, the developer. Councilmember Showers made a motion to waive the bond. Vice President Hengst seconded the motion. Approval was unanimous. Solicitors Report None Old Business   None New Business The annual Minimum Municipal Obligation (MMO) for the pension plan through Pennsylvania Municipal Retirement Plan (PMRS) was reviewed. The Boroughs obligation is zero (0) since the fund is fully funded.  Zoning Permit Reviewed the approved permits A motion was made by Councilmember Fegley to adjourn. President Shipp seconded the motion. Meeting was adjourned. The next meeting will be held Monday, October 7th at 7pm.
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millerstownpa.com
Photo by : John Allison  @       Riverside Framing
Millerstown Borough Council Meeting Minutes September 9, 2019 Those in attendance: President Rob Shipp, Vice President Bruce Hengst, Council members Donna Showers, Tim Ritzman and Rich Fegley. Mayor Scott Arbegast, Secretary Karen Knellinger, Plant Manager Dave Stroup, Plant Operator Sam Beers. HRG Engineer Mike Postick President Shipp called the meeting to order at 7:00 pm. Public and Private Concerns Resident Jeff Kuhns was advised by Mayor Arbegast chickens are not allowed per ordinance. The matter was tabled from last meeting. After discussion and advice from the Solicitor not to change the existing ordinance, Councilmember Ritzman made a motion not to change the ordinance. President Shipp called for a vote. Roll call: Fegley - aye, Showers - aye. Hengst - aye, Shipp - no. 4-1 in favor to leave the ordinance as written. The chickens will need to be removed.   The minutes from the last regular meeting were previously emailed and reviewed. Councilmember Fegley made a motion to approve the minutes as presented. Councilmember Showers seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. President Shipp made a motion to approve the bills and expenditures. Councilmember Ritzman seconded the motion. Approval was unanimous.  Street Committee Report Estimates from Tate for the patching and water projects: $1,450 High Street, $1,301 Spring Street, $2,200 Hemlock Street, $4,675 Sunbury Street, $6,500 Apple Street. The increased amount of the estimate on Apple Street was in question. Dave will contact John Young from Tate for clarification. The general fund had a budget of $10,000 for patching and the Water fund had included patching in the hydrant replacement budget.  Vice President Hengst made a motion for preliminary approval of the estimates. Councilmember Showers seconded the motion. Approval was unanimous.    Mayors Report Moved up on the agenda since the Mayor must leave by 7:30. The Mayor will make phone calls to the surrounding area to confirm a date for Trick or treat night and let Secretary Knellinger know.  Dave advises Pennsy Supply will no longer carry the salt and cinder premix. They found a supplier in Lancaster but we do not have the facility to mix it. More bins will be needed to add to the existing one bin shed. President Shipp will make some phone calls and try to get further information. Sewer Committee Report Dave advises the parts for the bracket repair are in and he has the contractor on stand by. As soon as the digester is emptied, the fire company will wash down the tank and the bracket can be welded. A sample was sent to the Harrisburg Authority and the sludge permit was denied due to filamentous; this is caused by cold water and grease flushed into the system. Klines Services will remain pumping and hauling sludge to their facility. It would be approximately $50-$60 cheaper if it could be sent to Harrisburg. Water Committee Report Two hydrant repairs need to be done. The back up generator needs to be wired; Dave is working with Burns to have this completed for the DEP Uninterrupted Service Plan Mandate. The Cross Connection Committee met to discuss backflow prevention and protection of the water system. They suggest a formal backflow ordinance be accepted by 1/1/20. All businesses have one year to comply and all residents have two years, until 1/1/22 to comply. A licensed, certified plumber must complete the work. Estimates for compliance for the backflow valve and expansion tank are approximately $400 per residence and commercial establishments will be more and dependent on individual factors. Chair Ritzman wants to have an outreach program at the annual Christmas in Millerstown at the Community Park to explain the importance of the program to the community. President Shipp wants to delay the program and suggests installing the backflow preventer when a property is sold. More discussions will need to take place before action is taken. Finance Committee Report The DCED audit was distributed to Council. Budget work sessions were scheduled.   Solid Waste Committee Report Vice President Hengst was skipped last week for trash pick up. Chair Showers will contact Wendy of CCD. Engineers Report The Comprehensive Monitoring Plan for Uninterrupted Service for compliance was submitted to DEP. JVB has decided to wait until 2020 to replace their sidewalk. The land development plan for two storage buildings were given conditional approval by the Council previously has been given approval from Tri-County with the stipulation all storm water mandates are met. Mike asked the Council if they would consider waiving the standard financial security bond required as requested by Justin Mast, the developer. Councilmember Showers made a motion to waive the bond. Vice President Hengst seconded the motion. Approval was unanimous. Solicitors Report None Old Business   None New Business The annual Minimum Municipal Obligation (MMO) for the pension plan through Pennsylvania Municipal Retirement Plan (PMRS) was reviewed. The Boroughs obligation is zero (0) since the fund is fully funded.  Zoning Permit Reviewed the approved permits A motion was made by Councilmember Fegley to adjourn. President Shipp seconded the motion. Meeting was adjourned. The next meeting will be held Monday, October 7th at 7pm.